January 21, 2016 Council Meeting
The January 21, 2016 Council meeting was opened by Clerk Rick Bonetti at 5:40 p.m.. Rev. Ann Corrin led with an opening prayer. Vice Moderator Nancy Patterson then led the meeting.
Attending: The following members were present – Rev. Ann Corrin, Tere Hancock, Pam Crowe, John Crowe, John Egolf, Andrea Gibbens, Barbara Cross, Bob Cross, Nancy Patterson, Lu Trullinger, Glenn Hoxie, Donna Nelson, Dick Kahler, Paula Kahler, Bill Justice and Rick Bonetti. Absent were Tyler Shuster, Heather Hennessey, Larry Solberg, Diane Hepburn and Jessica French. A quorum was established. Also attending was Elaine Justice.
Minutes of December 17, 2015 Meeting – were approved as posted online.
Minister’s Report – Rev. Ann brought the Council up to date on the status of Lilly Foundation sabbatical grant application. She has had three meetings in preparation for the grant proposal (due April 15, 2016). Ann is thinking about going to the University in New Delhi, India on sabbatical January-March 2017. Grants will be awarded at end of August 2016. The proposal is looking for 6 paragraphs, 4 of which Ann has to write, 2 of which are about the church. Feb 21st is their next meeting.
Ann discussed that during her sabbatical time a lay group of 6-12 people will be responsible for leading Sunday worship services rather than pulpit supply. Ann feels confident in lay leadership abilities and organizational structure. Heather Hennessey or Steve Kindle can make hospital calls, conduct memorial services, etc. as necessary. This lay leadership approach is similar to UU model where ministers take two months off each year. If Ann is successful in receiving the Lilly grant the church would have $15,000 to bring in workshop leaders during the sabbatical period too. If Ann/Pilgrim does not receive the grant, we can adjust our 2017 budget needs in the last quarter of 2016.
Redding Homeless Day Resource Center had board meeting January 20, 2016. Their efforts during the last 18 months have been to strengthen COC and work with agencies to utilize HMIS. The up-coming PIT count is scheduled for January 25, 2016. RHDRC has been doing 90% of the organizational work for the PIT – gathering volunteer names, etc. Unfortunately the concept of the Day Center has been dismissed by some in the Redding Public Safety Blueprint; both Matrix and HomeBase have strong recommendations for a Day Center. An action plan for a major grant is now being written. The intern from Chico State is able to ask homeless people in downtown Redding what they need. Ann said RHDRC is looking at various property options south of downtown where allowed by zoning and there is the possibility of receiving a property donation for the tax benefit of the donor. RHDRC has a new advisory board member from California Legal Services.
Annual Report 2015 Review – The primary business of this meeting was to review a draft of the 2015 Annual Report to be presented at the Annual Meeting, Sunday, January 31, 2016. More detailed information on CoCo activities, are included in that Annual Report, as corrected.
Nominating Committee – John Crowe reported that we have managed to fill most positions. Tere Hancock has agreed to serve as Moderator. John Egolf is replacing Bill Justice as a Financial CoCo. Barbara Cross is replacing Diane Hepburn as a Serving CoCo. Andrea Gibbens is joining Paula Kahler as Learning CoCo. Jessica French is joining Tyler Shuster as Connecting CoCo. All other positions remain filled, the same as 2015. The names were unanimously approved by Council for Congregational approval on January 31, 2016.
Membership Roll – Elizabeth Shuster created a new membership database, correcting information which had not been updated since 2012 in order have an accurate membership roll – this is really only relevant for voting on important congregational matters. Names of people known to have moved out of the area or are currently attending another church were removed as members. A letter also went out from the Clerk in January to people on an old membership list who have not attended nor contributed financially to the church during the past two years or more. Out of courtesy, some housebound, elderly members were kept on the membership roll as were a few adult children of members whose resident location keeps them from attending regularly.
A broader, much more inclusive Friends and Member Directory is online and will be kept current at all times by Elizabeth; it will only be printed quarterly for those who don’t use the internet and request it. Elizabeth will send out information on password protection access in February 2016 after the January 31, 2016 Annual Meeting. Members* will be noted with an asterisk.
Review budget for 2016 and recommend to annual meeting – Financial Secretary Bob Cross reported that we have 71 pedges to date, represeting commitments of $133,104. Distribution of $8,000 (proceeds from French Country Market and interest from investments) will be distributed to the agencies in the worship service on January 31, 2016.
We have added a custodian line item and eliminated a maintenance item. Steele Brandon has stripped and sealed the bathroom floors under supervision of John Cerro. Cleaning supplies have been purchased. Steele will have regular hours. Peerless Cleaning Service is currently providing cleaning service through January 2016.
Staff position – Kaarin Brooke will make a donation in lieu of salary, but the budgeted amount is still left in the budget total.
The 2016 budget is conservative on building use income a $15,000. The Budget does not include lease income from Dr. Trevor of $5,100, which goes into the building fund. Pilgrim sends $200 per month to the Conference (OCWM).
The Budget also does not include envelope collections for Strengthening the Church; Neighbors in Need; Chrismas Fund; and One Great Hour of Sharing. It was suggested that email notice and material should be distributed in advance of the envelope being stuffed in the Bulletin.
A motion to submit the 2015 Budget to the congregation was made by Glenn Hoxie, seconded and Lu Trullinger and passed unanimously.
John Crowe made motion, seconded by Glenn Hoxie and unanimously approved by the Council to approve the 2015 Annual Report as corrected, to be submitted to the Congregation.
Other Discussion Items:
We have been running without a nursery attendant and need to find someone ASAP; this is a high prioity item as some young mothers cannot attend Sunday services without this. The position pays $15/hour for 2 hours. We are looking for someone with early childhood education units, working toward an AA degree.
Glenn Hoxie volunteered to lead every other month regular CoCo meeting. Glenn will send out an email to set a time when all CoCo’s can meet before Feb 18, 2016.
Glenn will announce that he is looking for a committee to investigate the possibility of adding solar panels to Pilgrim Church.
Distribution of $8,000 proceeds from French Country Market and interest from investments will be made to the agencies in the worship service on January 31, 2016.
According to the Bylaws, the Council needs to appoint representatives to the annual Conference meeting in June 2016. A motion was made by Rick Bonetti and seconded by Paula Kahler that the invitation be offered to Tyler and Elizabeth Shuster if they are interested in going again this year.
Ash Wednesday soup supper will be on February 10, 2016 at 5:30 p.m. The movie The Way, with Martin Sheen, will also be shown.
Next Council Meeting – Thursday, February 18, 2016 at 5:30 p.m.
Rick Bonetti, Clerk