December 2016 Pilgrim Council Meeting Minutes
Pilgrim Church Council Meeting Minutes
December 15, 2016
Call to order: The Pilgrim Council meeting was called to order at 6 p.m. by Moderator Tere Hancock. Ann Corrin gave an opening prayer.
Attendance: The following members were present: Rev. Ann Corrin, Tere Hancock, Tyler Shuster, Paula Kahler, Dick Kahler, Larry Solberg, John Egolf, Andrea Gibbens, Glenn Hoxie, Pam Crowe, John Crowe, Jessica French, Cajun James and Rick Bonetti. Absent were: Bob Cross, Donna Nelson, Heather Hennessey, Barbara Cross and Nancy Patterson. A quorum was established.
Minutes of November 17, 2016 Council Meeting – were approved as posted online.
Consent Items – the following reports were accepted:
Stewardship – Treasurer Cajun James reported on behalf of Bob Cross that the stewardship drive as of Mid December has 72 pledges for a total of $144,500, of which 27 were increased from 2016, and 7 new pledges.
Budget/Finance – Cajun reported that she is meeting with Bob Cross on December 28th to go over accounts and they will be consolidating attendance and giving reporting through Breeze online church software.
Cajun is streamlining Pilgrim’s accounting with income now going directly either to the Redding Bank of Commerce for the operating account or one of the two Edward Jones savings (capital) accounts. Checks are now being authorized on Sunday and it takes about one week to get a check produced.
French Country Market income and expenses (food, rentals, advertising, etc.) are about the same as last year with a final report to be completed January 2017. 20% will go to the church for use fee.
Bylaws – Article VI, Section 1 of Pilgrims Bylaws will be changed at the Annual Meeting next month to read “Council shall meet quarterly” instead of monthly. The current plan, to better accommodate Council members with young children, is to have the CoCo’s communicate electronically throughout the year, have two retreats and four full, in-person meetings after Worship and at other times as determined by the Moderator.
January Schedule Highlights:
January 2-5, 2017 – Axiom Rehearsals 7-10 p.m.
January 5, 2017 – articles for Winter Newsletter (Jan. & Feb.) due
January 7, 2017 – 7th Sense Poetry Group (midday)
January 11, 2017 – all items for the Annual Report due in office (except Membership Report)
January 14, 2017 – Oaksong 8 p.m.
January 15, 2017 – Council meeting in Fireside Room 11:30 a.m.
January 20, 2017 – Performing Arts Society 7:30 p.m.
January 22, 2017 – Little Big Band “The Usual Suspects” 3 p.m.
January 27, 2017 – Trinity Alps Chamber 7 p.m.
January 28, 2017 – Oaksong 8 p.m.
January 29, 2017 – Annual Meeting 11:30 a.m.
Church Building Booklet – this item was tabled as we still have some printed booklets.
Council Vacancies – John Crowe reported that the Nominating Committee is still trying to fill three positions. They have two excellent candidates for Worship CoCo’s and an At Large position, but are still talking to people about Clerk and Vice-Moderator positions.
Time & Talent Survey – It was noted that the survey could have been more effective with younger generations if there was also an online function such as Survey Monkey. Council may have to evaluate “What from our tradition is worth holding onto in this time of rapid change?” as posed by UCC minister Nicole LaMarche.
Pilgrim Center – It was discussed that Pilgrim now has multiple outside users of the facility and needs to be more intentional about procedures (insurance certification, set up & take down fee, cleaning, damage, security, etc.); a uniform contract; and a better marketing identity. We may need a sexton to manage the physical aspects, along with our Office Manager responsible for scheduling and contract administration.
2017 Council Meeting Schedule:
January 15, 2017, 11:30 a.m. in Fireside Room
January 29, 2017 (Annual Meeting)
February 11, 2017 (Retreat)
March 12, 2017, 11:30 a.m. in Fireside Room
June 11, 2017, 11:30 a.m. in Fireside Room
September 23, 2017 (Retreat)
November 12, 2017, 11:30 a.m. in Fireside Room
January 14, 2018, 11:30 a.m. in Fireside Room
January 28, 2018 (Annual Meeting)
Next Council Meeting – January 15, 2017 will have an agenda to approve the Budget, Annual Meeting Agenda and Nominating Report recommendations to the congregation. We are also looking forward to hearing results of the Listening Program.
Council Retreat – The February 11, 2017 Retreat will be held locally and will include discussion of Pilgrim’s Mission and church policy/response to social issues.
Adjournment – The meeting was adjourned at 8 p.m.
Rick Bonetti, Clerk