February 2016 Pilgrim Council Minutes
Pilgrim Church Council
February 18, 2016
The February 18, 2016 Council meeting was opened by Moderator Tere Hancock at 5:30 p.m.. Rev. Ann Corrin led with an opening prayer.
Attending: The following members were present – Rev. Ann Corrin, Tere Hancock, Pam Crowe, John Crowe, Heather Hennessey, Larry Solberg, John Egolf, Andrea Gibben, Nancy Paterson, Lu Thurlinger, Glenn Hoxie, Donna Nelson, Jessica French, Paula Kahler and Rick Bonetti. Absent were Tyler Schuster, Dick Kahler, and Barbara Cross. A quorum was established.
Minutes of January 31, 2016 Annual Meeting – were approved as corrected and posted online.
Minutes of January 21, 2016 Council Meeting – were approved as corrected and posted online.
Annual Meeting – There was discussion about how well the Annual Meeting went with the suggestion that a potluck lunch be organized next year.
CoCoordinator Reports – Glenn Hoxie reported that the Co-Cos met jointly on February 11, 2016 and talked about their responsibilities, recent CoCo activities and upcoming calendar events. Andrea Gibbens prepared a visual to explain structure of CoCo’s; it was agreed that this should be displayed for the congregation and put into pdf form to be available online. Glenn will call the next CoCo meeting and convener for future quarterly CoCo joint meeting and dates will be decided at the next Council Meeting
Upcoming calendar items include
- International Women’s Day Festival – Saturday, March 5, 2015 at 5 p.m
- Landscaping Work Day – Saturday, March 19, 2016
- SEACM Riverfront Playhouse buyout – Wednesday, March 30, 2016;
- Joint CoCo meeting – Tuesday, April 12, 2016 at 5:30 p.m. at Pilgrim
- Partners Helping Families Fundraiser – Saturday, April 16, 2016
- Earth Day Festival at Winn River – Friday, April 22, 2016;
- Whole Earth and Watershed Festival – Saturday, April 23, 2016
- __________ – Saturday, May 7, 2016;
Per the Bylaws (which were updated in November 2013) voting Council voting consist of the Officers, Members at Large, one of each of the Ministry Area Co-Coordinator and the Senior Minister. There are also four standing Committees of the Council: Personnel; Pasteral Relations; Council Nominating; and Welcoming & Hospitality.
Connecting CoCo’s – a full report is available online.
Learning CoCo’s – a full report is available online.
Worship CoCo’s – a full report is available online.
Serving CoCo’s – Heather reported that Barbara Cross will write a monthly Joys and Concerns column for the monthly newsletter – send information directly to Barbara. Heather will also interview members for the monthly newsletter, alternating between old timers and new comers. A full report is available online.
Giving/Administration CoCo’s – Lu reported that Bill Justice will continue to submit financial report to Elizabeth and with do the Summary for the monthly newsletter. A full report is available online.
Capital Campaign – Glenn Hoxie reported that a Committee has been formed (including Glenn; Scott Hepburn; Bob Cross; and Jessica French). This Committee will study and present to Council at the May Retreat a prioritized capital campaign proposal to incorporate possibly a bathroom remodel, sanctuary lighting, technology improvements such as flat screen TV monitor and addition of solar panels.
It was discussed that solar panels cannot be shaded by trees and some feel that are inappropriate on the roof of the Frank Lloyd Building itself, but would be very good on top of parking shade structures. The Committee will contact Trilogy Architects about appropriate and aesthetically pleasing location of solar panels.
It was discussed that the City of Redding has lower electrical rates than PG&E, so the payback is not as quick and may not be economic even though it is the right thing to do for the environment. Also the City is not a big fan of solar and not particularly easy to work with.
It was discussed that thanks to John Cerro and Steel the bathrooms are now so much cleaner, but more toilets in the women’s room are still desirable because of outside users. It was suggested that funds received from outside use of the property (such as Madrigals and Oaksong Concerts, etc.) be designated for improvements for the property rather than incorporated into the General Fund. Concern was expressed that not too much more in financial contributions be expected from congregation Members. A Go Fund me account was suggested for funding improvement, but on the other hand it was cautioned that we need to be careful that such a public solicitation not inadvertently lead to a renewal by outsider agitation to build out the original FLR sanctuary plan. Possible funding grants from Shasta Regional Foundation & Rancheria were also suggested.
Council Meetings: The next Council meeting will be a retreat at New Clairveau in Vina on Saturday, May 21, 2016 from 9:30-4:30 p.m. Future meetings are also scheduled for August 18, 2016; November 17, 2016; and January 19, 2017. The Annual Meeting has been scheduled for January 29, 2017. Tere will investigate possible using Skype at Council meetings for those who cannot attend in person.
Ann’s Sabbatical – After considerable thought, Ann decided she would like to “unplug from professional and community responsibilities and rejuvenate” beginning July 11, 2016, returning to Pilgrim October 17, 2016. She plans to head for the NW String Summit in Portland Oregon, where her daughter, Kina, will be performing there and travel in an RV to other music workshops.
Pastoral care will be handled by Called to Care team with Rev. Heather Hennessey and Rev. Kay Young available for any pastoral crises.
Worship will have pre-planned themes and liturgy for each of the 14 Sundays and volunteers will give the message. Ann will have a three-session class for worship leaders. Pilgrim will not be pursuing application for the Lily Foundation grant, but Ann hopes to keep the Dream Team alive an help lead worship.
Motions were made and unanimously approved, both to approve the dates of Ann’s Sabbatical and to have a team of volunteers lead worship during the summer.
The meeting was adjourned at 7:15 p.m.
Rick Bonetti, Clerk